Translation business management system
Translation agency management software
Count the words in a client's files and send the quote in one go, run projects with every file and deadline in view, start from AI drafts in the original layout, issue certificates and get paid online, with linguist payments, Xero and FreeAgent in the same system.
Common problems
Problems it solves
Every translation started from a blank page
AI translation gives your linguist an editable first draft that keeps the original layout, to review side by side with the source.
Quote requests that arrive without the document
The website quote assistant asks for the document in the chat, and one click counts its words, repetitions and memory matches.
Files scattered across inboxes
Clients upload through their portal, and linguists download sources and upload translations in theirs.
Certificates and postal packs put together by hand
Certificates and declarations come from your own templates, and certificate, translation and source merge into one PDF in a click.
Big projects that are hard to follow
Projects group every job and linguist, with deadlines and status in one place.
Waiting to be paid
Pay-to-confirm quotes, online payments and staged, polite chasing of overdue invoices.
How a translation flows
From document to delivery
The enquiry, the quote, the project, the files and the invoice stay connected from start to finish.
- 1 Enquiry with document From the AI quote assistant, your inbox or the client portal
- 2 Quote sent Accepted online, or paid to confirm
- 3 Project set up Jobs assigned to the right linguists
- 4 Translation delivered Uploaded by the linguist in their portal
- 5 Certificate and pack Generated and merged into one PDF
- 6 Client invoiced Paid online by card or PayPal
- 7 Linguist paid Through Wise, Airwallex or PayPal
Machine translation
Machine translation drafts
Click Translate with AI on the source file and get an editable draft in the original layout, with tables, form lines, pictures, stamps and signatures where they belong. The AI reads the whole document first and scores every segment, so your linguist knows where to look while post-editing side by side with the source, using your translation memory and glossary. Add a revision step when a second pair of eyes is needed, and validate any returned translation against its source before it goes out.
- Word, Excel, PowerPoint, PDF, scans, photos, subtitles, audio and video
- Quality scores, personas and a revision step with tracked changes
- Drafts stay internal until your team saves the final translation
- Included in Scale, and free to try on every plan
Website quote assistant
Get the document with the enquiry
Put the AI quote assistant on your website. It asks what the visitor needs, collects their contact details, invites them to drop in the document and confirms everything before it's sent, so you can quote straight away instead of emailing back and forth.
Website quote assistantWhere it fits
Spreadsheets, a CAT tool, or agency software?
A CAT tool or TMS works on the translation itself. Agency software runs the business around it. Most agencies need both, and LinguisTriks works alongside the CAT tools linguists already use.
| What the agency needs | Spreadsheets and email | A CAT tool or TMS | LinguisTriks |
|---|---|---|---|
| Enquiries, quotes and word counts | Typed by hand | Word counts and analysis | Enquiries, word counts and quotes in one place |
| Projects, deadlines and linguists | One sheet per job | Translation tasks only | Projects, jobs, linguists and deadlines |
| Translation memory and glossary | Not available | Yes, the core of the tool | Shared memory and glossary, plus XLIFF to your CAT tool |
| AI first drafts | Not available | Depends on the tool | Drafts in the original layout, scored by AI |
| Certificates and postal packs | Made by hand | Usually not | Generated from your templates |
| Client invoices and online payment | Separate accounts package | Usually not | Invoices, card and PayPal payments, Xero or FreeAgent sync |
| Paying freelance linguists | Bank website, one by one | Usually not | Wise, Airwallex or PayPal, never twice |
The modules you'll use most
Built for translation
Translation projects
Single jobs and multi-document projects, machine translation drafts, certificates and postal packs.
Learn moreEnquiries & quotes
Enquiries from your website, email and phone in one list, with word counts and quotes clients can accept or pay online.
Learn moreProject management
An Action needed list for project managers: translations due, bookings without a linguist and work not yet invoiced.
Learn moreLinguist management
A linguist database, and a portal where linguists accept jobs, submit timesheets and invoices and keep their details up to date.
Learn moreClient portal
Clients request services, order translations, accept quotes, follow their jobs and pay invoices online.
Learn moreInvoicing & payments
Invoices for completed work, card and PayPal payments, staged reminders, bank matching, and Xero or FreeAgent sync.
Learn moreQuestions
Translation business management software, answered
What is a translation business management system (TBMS)?
Software that runs the business side of a translation agency: enquiries and quotes, projects and jobs, linguists, files and deadlines, certificates, invoicing, client payments and paying freelancers. It's also called translation agency management software, to tell it apart from a CAT tool, which works on the text itself. LinguisTriks is a TBMS that adds AI first drafts with a bilingual editor, and runs interpreting bookings too.
What is the difference between a TMS and translation agency software?
A translation management system (TMS) or CAT tool works on the text itself: segments, translation memory, terminology and the translator's workflow. Agency software runs the business around it: clients, quotes, jobs, linguists, invoices and payments. LinguisTriks runs the business side, includes a bilingual editor with translation memory, glossary and QA checks, and exchanges XLIFF files with CAT tools such as Trados and memoQ.
Can it produce certified translation certificates?
Yes. Certificates and declarations are generated from your own templates with your signature and stamp, and the certificate, the translation and the source can be merged into one PDF ready to send.
Can we quote per word?
Yes. Charges can be per word, per page, per hour or a fixed fee, and the word count tool gives the words, repetitions and translation memory matches of the client's documents before you quote.
How does AI translation work in LinguisTriks?
Staff click Translate with AI on a source file. The AI reads the whole document, translates it into an editable draft that keeps the layout and scores every segment; the linguist reviews it in a bilingual editor, and your team saves the final translation. Clients never see the draft.
How much does translation agency management software cost?
LinguisTriks is priced per user per month, with every price published on the pricing page and a 30-day free trial with no credit card. AI translation is included in Scale, and every plan can try it free.
Start your free trial
Try every feature free for 30 days, or book a demo with our team. No credit card needed.