For interpreting agencies
Interpreting agency software that runs the whole booking
Take the request, offer the job to your shortlist by email and SMS in one go, confirm the interpreter, approve the timesheet, invoice the client and pay the interpreter, without re-typing anything or chasing replies across inboxes. Face-to-face, telephone and video work, in one system.
Common problems
Problems it solves
Hours on the phone finding someone who's free
Send the job to a shortlist by email and SMS in one go. Linguists accept from a secure link, and AI summarises who can do it.
Double bookings and missed appointments
Every booking sits in one list in its own time zone, with automatic email and SMS reminders before it starts.
Chasing timesheets and linguist invoices
Linguists submit timesheets and invoices in their own portal, and you approve them in one place.
Late cancellations eating your margin
Cancel a booking with or without client charges, and decide whether the interpreter is still paid. Everyone is told, and a remote meeting is cancelled with it.
Paying linguists is slow and nerve-racking
Pay through Wise, Airwallex or PayPal, one linguist or a whole pay run, with the right routing for each country and protection against paying twice.
Requests slipping through the cracks
The website quote assistant and the email check capture each request with the details you need to book it.
How a booking flows
One booking, start to finish
Every step happens in the same system, so nothing is re-typed and nothing is lost between emails.
- 1 Request arrives From your website, inbox, phone or the client portal
- 2 Booking created Language, time zone, place and duration
- 3 Job posted By email and SMS to the right shortlist
- 4 Linguist accepts One tap from a secure link, logged against the job
- 5 Session delivered On site, by phone or in a remote room
- 6 Timesheet approved Submitted online by the linguist
- 7 Client invoiced Paid online by card or PayPal
- 8 Linguist paid Through Wise, Airwallex or PayPal, never twice
Video and phone sessions are part of the booking: see remote interpreting
Job offers
Job offer drafting
When you send a job to interpreters, an optional AI tool can tidy the job offer, suggest a short SMS version, draft replies to questions and summarise the answers, so you can see who can take the job and on what terms.
It never sees your client's name or prices, and any number it didn't get from the job details is flagged.
Job offer draftingContract work
Built for framework and contract work
Courts, councils, health and legal clients expect references, cost codes and reports in their own format. Every booking can carry them.
Record the client's PO number and reference on each booking, add your own fields such as cost codes or case numbers, and export exactly the columns a contract report asks for. Cancellations follow the contract too: charge the client or not, and decide whether the interpreter is still paid.
Reports and the report builder- Client reference or PO number on every booking
- Your own fields, such as cost codes and case numbers
- Reports in the format a contract asks for, as CSV or Excel
- Cancellation charges and interpreter pay decided per booking
- Each booking in its own time zone, for US and multi-region work
Buying guide
What to look for in an interpreter management system
Whichever system you choose, check it does these things well. Each one is part of every LinguisTriks plan.
- Bookings that keep their own time zone, face-to-face, by phone or by video
- A searchable interpreter database by language, skills and location
- Job offers to a shortlist by email and SMS, accepted with one tap
- A log of who was contacted, by whom, and what they answered
- Alerts for jobs with no interpreter and unconfirmed sessions
- Remote sessions with personal links, a waiting room and transcripts that name each speaker
- Online timesheets approved in one place
- Client and interpreter charges on every booking
- Client invoicing, online payment and staged chasing
- Interpreter payouts that can't pay anyone twice
The modules you'll use most
Built for interpreting
Interpreting bookings
Face-to-face, telephone and video bookings, job offers by email and SMS, and remote sessions in your own rooms or Microsoft Teams.
Learn moreLinguist management
A linguist database, and a portal where linguists accept jobs, submit timesheets and invoices and keep their details up to date.
Learn moreProject management
An Action needed list for project managers: translations due, bookings without a linguist and work not yet invoiced.
Learn moreLinguist payments
Approve payment requests and pay linguists through Wise, Airwallex or PayPal, one at a time or as a batch.
Learn moreInvoicing & payments
Invoices for completed work, card and PayPal payments, staged reminders, bank matching, and Xero or FreeAgent sync.
Learn moreClient portal
Clients request services, order translations, accept quotes, follow their jobs and pay invoices online.
Learn moreQuestions
Interpreting agency software, answered
What is interpreting agency software?
Software that runs an interpreting agency's work in one place: taking requests, creating bookings, finding and confirming interpreters, delivering sessions on site, by phone or by video, approving timesheets, invoicing clients and paying interpreters. LinguisTriks does all of that, and runs translation projects too if you offer both.
What should interpreting agency software include?
At the least: bookings that keep their own time zone, a searchable interpreter database, a way to offer a job to several interpreters at once, confirmations and reminders, online timesheets, client invoicing and interpreter payments. Agencies doing remote work also need video or audio sessions, and a client portal saves a great many phone calls.
Do interpreters need an app to accept jobs?
Not with LinguisTriks. Interpreters accept or decline from a secure link in an email or SMS, with no password, and their portal works in the browser on any phone.
Does it support video remote interpreting?
Yes. Remote sessions run in your own video or audio meeting rooms, or as a Microsoft Teams meeting created for the booking, with personal join links, a waiting room, recording and live transcripts that name each speaker.
How much does interpreting agency software cost?
LinguisTriks is priced per user per month, with every price published on the pricing page and a 30-day free trial. Some interpreting platforms charge per assignment or only quote privately, so compare the total for your team size and booking volume.
Is it interpreter scheduling software or a full agency system?
Both. Scheduling is at its heart - bookings, offers to interpreters, confirmations, reminders and online timesheets - and the same system handles the client, the invoice and the interpreter's payment, so nothing is re-typed between tools.
Can we manage translation work in the same system?
Yes. Translation projects, certificates, AI first drafts and postal packs live alongside your bookings, with one client list, one invoice run and one linguist pay run.
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